Executive Assistant

 

This role will be responsible for supporting two GLG leaders in a variety of ways that includes, time and calendar management, meeting preparation, assistance with project management/tracking, travel and more as required.  A successful candidate is highly-detail oriented, proactive, and able to manage multiple priorities at once.  This role requires superb judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Specific responsibilities include (but are not limited to):

• Scheduling and managing heavy calendar activity: tracking, and confirming both internal and external meetings
• Schedule meetings with outside vendors
• Responsible for arranging domestic and international travel arrangements and managing expense reports
• Interacting with internal & external clients and colleagues in a highly professional manner, being the team’s point person, gatekeeper, and the liaison between all departments
• Maintaining superior organization of highly confidential business and personal paperwork
• Review and prepare miscellaneous reports and documents as required; prepare background documents as necessary for meetings
• Coordinate activities, meetings, and events for each individual’s respective teams
• Liaison between Accounts Payable and IT teams to approve and monitor team expenses and IT-related issues
• Provide general office support, including, phone coverage, file maintenance, special projects, resolving day-to- day operational problems, developing presentations and maintaining charts and reports
• Manage distribution of internal communications
• Other duties as assigned

 An ideal candidate will have the following:

• Minimum 1+ years similar experience
• Bachelor's degree or higher (required)
• Has extensive experience as a “gatekeeper” and can prioritize requests, pushing back when required
• Must be extremely proficient in MS Office specifically: Outlook, Word, Excel
• Strong PowerPoint skills to assist team with presentations
• Must be extremely well organized and detail oriented
• Must be reliable, consistent and punctual with a high level of professionalism
• Able to come into the New York Office a minimum of 3 days a week
• Confidential and trustworthy – must use good judgment and discretion as needed
• Proactive, self-motivated and excellent interpersonal skills – a “do whatever it takes” attitude
• Ability to work independently, or as a team member, while maintaining focus and productivity
• Exceptional and diplomatic communication skills, both verbal and written
• Ability to handle any responsibility calmly while under pressure
• High-level comfort managing up-to-date technologies
• Willingness to work flexible and extended hours outside of the traditional workday, as needed 

 We seek bright, positive, and flexible people who also:

• Act with the highest integrity and professionalism in all their endeavors
• Utilize superior analytical and problem-solving skills
• Think creatively and focus on opportunities for growth, leading others to do the same
• Express a strong desire to work in a team
• Respond effectively to management direction and client needs
• Demonstrate the ability and initiative to handle growing responsibilities over time

 

 

 

What We Offer: 

Benefits: All U.S. GLGers also have access to benefits such as:

• Comprehensive medical, dental and vision coverage effective on your first day of employment
• Flexible paid time off. No pre-determined limits on vacation time, plus 10 company holidays
• 401(k) and Roth 401(k) plans with an employer match (subject to annual limits & vesting)
• Tuition reimbursement program for eligible courses including language skills courses
• Paid parental leave, adoption and surrogacy reimbursement
• Free wellbeing support with the Calm app, Maven and EAP, and free long-term therapy & counselling assistance through Pathways
• Other work perks and benefits available based on final job location

Compensation: GLG is committed to fair and equitable compensation practices. Actual compensation is based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. Certain roles may also be eligible for incentive compensation.

The anticipated hiring base salary range for this role is:$54,700—$70,000 USD

About GLG / Gerson Lehrman Group

GLG is the world’s insight network. Our clients rely on GLG’s global team to connect with powerful insight across fields from our network of approximately 1 million experts (and the hundreds of new experts we recruit every day).

We serve thousands of the world’s best businesses, from Fortune 500 corporations to leading technology companies to professional services firms and financial institutions. We connect our clients to the world’s largest and most varied source of first-hand expertise, including executives, scientists, academics, former public-sector leaders, and the foremost subject matter specialists.

GLG’s industry-leading compliance framework allows clients to learn in a structured, auditable, and transparent way, consistent with their own internal compliance obligations and the highest professional ethical standards. Our compliance standards are a major competitive differentiator and key component of the company’s culture.

To learn more, visit www.GLGinsights.com.

Gerson Lehrman Group, Inc. (“GLG”) is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, race, religion, color, marital status, disability, gender, national origin, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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