Associate Project Manager

What this job involves:

Project Management

• Respond in a timely manner to all project manager and client requests.
• Proficiency with Microsoft Excel or other software related to cost and budget tracking.
• Prepare professional reports, meeting minutes, presentations and client deliverables related to multiple projects.
• Maintain and update project document library and required project management software for all assigned projects.
• Assist with vendor coordination and contract execution documentation.
• Assist with multiple projects concurrently including reporting, contracts, invoicing, and finance.
• Maintain detailed project budgets including hard and soft costs.
• Maintain documentation and confirming compliance with lien release and certificate of insurance requirements.
• Assemble and managing the RFP/RFQ process for required consultants and contracts.
• Provide FF&E bidding, support and implementation along with the client and design team.
• Assist project manager/project lead with on-site supervision as required.
• Develop relationships with consultants/contractors/vendors and regularly evaluating their performance on assigned projects.

• Operate independently on tasks relevant to assigned projects.
• Identify and address areas of concern regarding potential liabilities and risk with Manager or Project Lead.
• Manage the complete close out and documentation process for assigned projects.
• Being a champion of safety at all times.

• Work with accounting team to ensure invoicing and payment is accurate and timely.
• Manage expenses on monthly basis.
• Continuously strive to improve project management processes and efficiencies.

Desired Skills & Experience for this job:

EDUCATION/TRAINING

• Degree in Architecture, Engineering, or Construction Management preferred.

YEARS OF RELEVANT EXPERIENCE

• 2-5 years in an assistant or project coordinator role.

SKILLS & JOB COMPETENCIES

• Strong problem-solving and decision-making skills
• Highly organized & detailed-oriented with the ability to prioritize and manage differing needs of the business.
• Excellent verbal and written communication skills with the ability to communicate professionally at all times.
• Ability to serve multiple clients at any given time.
• Ability to read and interpret construction plans and specifications.
• Proficiency with Microsoft Office products.
• Proficiency with Microsoft Project
• Strong interpersonal skills and the ability to interact with internal & external clients.
• Experience with both corporate interiors and small ground up projects is preferred.
• Demonstrates knowledge of construction, architecture, and the commercial real estate industry.

OTHER ABILITIES

• Ability to excel working within a team structure and support the objectives of the project manager and project lead.
• Assumes responsibility for tasks of moderate complexity and continues to aggressively improve skill base.
• Ability to work in client's preferred project management software solution(s)

PHYSICAL WORK REQUIRMENTS & WORK CONDITIONS

• Position requires employee to visit active job sites with daily client and contractor interaction.
• Daily interpersonal interaction is required in order to perform the job.

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