Receptionist

Position Summary:

To provide reception coverage for Martin Brower’s head office in Mississauga, Canada. The individual in this role is the first face-to-face contact visitors have with the office. They will present a positive image of the company, through their friendly greeting and efficient service. The receptionist will also perform light administrative assignments.

Schedule: Part Time - Monday to Friday - 10:00 a.m. to 3:00 p.m.

Position Responsibilities:

• Answer the phone and transfer incoming calls, take messages and forward calls/messages

• Greet all visitors to the office, explain how to sign-in using guest sign-in platform, issue security passes and notify the host(s)

• Maintain company’s national directory

• Open, sort, and distribute correspondence and shipments. Ensure internal and external mail and deliveries are administered to relevant departments

• Monitor printing-supply inventory and order printer toner/paper

• Support office event logistics and set up/take down

• Assist leadership team with administration and ad hoc requests (e.g., formatting communications materials and PowerPoint presentations)

• Other duties as assigned

Required Skills and Experience

• Reliable, professional self‑starter with one year of general work experience

• Takes initiative to identify opportunities for improvement and suggest practical changes

• Demonstrates strong prioritization, organization, and time‑management skills to consistently meet or exceed deadlines

• Produces high‑quality, accurate work with strong attention to detail

• Responds to requests promptly and communicates clearly and professionally, both verbally and in writing

• Proactively addresses customer needs and takes ownership to resolve issues independently

• Demonstrates strong administrative capability, with experience in reception or office support roles considered an asset

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), with tech and graphic design savviness as an added asset

• This position must pass a post-offer background check