Senior Assistant

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what's possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Manager: OU PACS VP 
Location: Shanghai
Role Type: Individual Contributor
Language: Fluent English & Mandarin

Please note: This role is not a fully remote position. The selected candidate will need to be based in Shanghai and follow our hybrid work setup

Role Summary

Join the Coca-Cola Company, a global leader in the beverage industry, as we seek an Administrative Assistant to become a part of our dynamic team. We are looking for a candidate who is flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. This role offers the opportunity to work cross-functionally at all levels within the company, connecting with others and contributing to our fast-paced, innovative environment.

What You'll Do for Us:

• Scheduling and managing executive calendars, prioritizing, and resolving related conflicts, and proactively scheduling important meetings with internal and external individuals.
• Organizing and coordinating travel and related requirements, ensuring all arrangements are compliant with the Company's Travel Policy.
• Providing support in arranging meetings, handling logistics, and providing hospitality for Senior Management or guests of the department.
• Performing general clerical and administrative duties, including scanning, copying, faxing, filing, data entry, and Procure-to-Pay processing.
• Tracking and supporting department budget management, including T&E planning and monitoring.
• Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally.

Qualifications & Requirements:

• High School diploma and some college preferred in Business, Communications, or similar field.
• 2+ years of experience in a high-level support role.
• Proven ability to be a resourceful problem-solver.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams, and Outlook.
• Strong attention to detail, interpersonal, and communication skills.
• Excellent time management and organizational skills to meet deadlines.
• Experience scheduling travel arrangements and schedule for management.
• Support experience in a professional services, sales, or marketing environment.
• Experience successfully creating and/or modifying processes.
• Good English Proficiency, both oral and written.

What We Can Do For You:

• Growth Culture: We offer the opportunity to work with and learn from all members of the team, supporting your career growth and development.
• Comprehensive Benefits: From day one of employment, you'll have access to a full array of benefits for your financial, health, and well-being.
• Work-Life Balance: We work diligently to ensure a healthy work-life balance for our employees, recognizing the importance of personal time and fulfillment outside of work.

Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Office Management, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination, Workflow Management

Location(s):

China

City/Cities:

Shanghai

Travel Required:

00% - 25%

Relocation Provided:

No

Job Posting End Date:

May 30, 2026

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what's possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.