Event and Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Event and Facilities Coordinator - JLLWhat this job involves:

The Event and Facilities Coordinator plays a vital role in creating exceptional workplace experiences for our pharmaceutical industry client by seamlessly blending event planning expertise with facility operations management. As the orchestrator of corporate events and daily facility operations, you'll ensure every engagement runs smoothly while maintaining the highest standards of compliance, safety, and professionalism. This position offers the unique opportunity to lead event programs using proven hospitality principles while directly impacting workplace culture and operational excellence. You'll serve as the strategic connector between clients, vendors, and internal teams, delivering services that consistently exceed expectations and contribute to JLL's reputation for world-class facility management.

What your day-to-day will look like:

• Oversee end-to-end event execution including catering coordination, room setup, and public space management, conducting thorough walk-throughs and planning meetings with clients to ensure seamless delivery

• Manage the event calendar, resolve scheduling conflicts, and provide comprehensive guest services for all in-house client events from conception through completion

• Process and coordinate CMM work order requests promptly, facilitating communication among vendors, facilities staff, and service providers to ensure excellent coordination

• Maintain compliance documentation including training records, Job Hazard Analysis, and Safe Work Permits while ensuring adherence to health, safety, environmental regulations, and pharmaceutical industry standards

• Proactively develop and maintain client relationships through regular engagement, ensuring service levels meet or exceed Key Performance Indicators and contract requirements

• Identify and recommend opportunities for operational improvements and service excellence, following established escalation and incident reporting procedures when necessary

• Serve as the strategic point of contact for event-related inquiries, providing subject matter expertise and leadership across all event programs within the client's organization

Required Qualifications:

• Bachelor's degree in Business Administration, Hospitality, Event Management, or related field (or equivalent professional experience)

• 2-5 years of progressive experience in event management, facilities coordination, hospitality, or a comparable role

• Demonstrated project management capabilities with proven ability to manage multiple concurrent projects while maintaining attention to detail and meeting deadlines

• Strong stakeholder management and communication skills with ability to influence and persuade clients to adopt best practices without direct authority

• Physical ability to perform job functions including lifting, bending, and moving equipment safely, with flexibility to work occasional early mornings, evenings, or weekends based on event schedules

Preferred Qualifications:

• Experience working within pharmaceutical, healthcare, or regulated industry environments with understanding of compliance requirements

• Proficiency with event operating systems or facility management software platforms

• Advanced Microsoft Office suite skills including Excel for reporting and PowerPoint for client presentations

• Strategic planning experience with demonstrated success executing initiatives through influence of non-direct reports

• Strong customer service orientation with hospitality background and collaborative approach to problem-solving

Location: Onsite

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

50,000.00 - 52,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -San Diego, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.