Finance Operations Administrator

Job Title: Finance Operations Administrator

Team: Finance

Location: Singapore

Team

The Finance team consists of a Senior Finance Manager, two Accounts Executives, one Credit Controller, one Legal Biller and we are looking for a Finance Operations Administrator to provide accounts support to the Finance team.

The Finance Operations Administrator role has the opportunity to get a full range of finance experience.

This is a varied and exciting role at a dynamic, international law firm and would suit an ambitious individual looking to start their career in finance working with a supportive team and culture.

Key relationships to establish are with APAC, UK and Global Finance team members, Partners, Lawyers and secretaries, and Singapore operations teams; BD, Facilities, HR and IT.

Key responsibilities

• Responsibilities, include but are not limited to:

• New Clients and/or business matters opening, Write-offs and Matter Closure.
• Clearing unreconciled balances and disbursements along with timely payment of disbursements. Payment of disbursements to multi-payors.

Additional responsibilities

• Respond to information requests promptly, in a timely and efficient manner, referring any contentious issues to the Senior Finance Manager.
• Maintain accurate account records and an organised filing system.
• Provide cover during holiday periods for other team members.
• Provide administrative assistance to the Senior Finance Manager and support other team members to provide a comprehensive Finance service.
• Ensuring a high standard of work output and quality of information
• Working with the Senior Finance Manager and other processing teams to implement changes, to maximise efficiency and level of service
• Working on your own initiative and ensuring a proactive approach is taken to carrying out all duties to maintain/improve client relations and goodwill.

General Duties

• To work within the firm's agreed conflict policy.
• Be subject to varying degrees of supervision on a day to day basis liaising with the Senior Finance Manager and other supervisors on a regular basis.
• Undertake any other duties which, from time-to-time, may be allocated.
• Operate safely in the work place.
• Create and maintain professional relationships with customers, clients and other members of staff.
• Maintain confidentiality at all times.

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.