Legal Secretary

Kennedys is seeking a career legal secretary to join our welcoming Sydney office on a full-time, permanent basis.

Role

This role delivers comprehensive, proactive legal secretarial support to partner, Nathan Buck and his team. Key responsibilities include managing litigation related administrative tasks for fee earners such as preparing documentation and claims, liaising with clients, courts and regulatory bodies, and overseeing client billing and business development activities.

Key Responsibilities

• Manage and prepare legal documents, court forms, and correspondence, including proofreading and formatting, under lawyer supervision.
• Liaise with courts, counsel, clients, and third parties; handle filing, e-filing, and registry duties in line with quality procedures.
• Oversee administrative tasks such as mailbox management, diary scheduling, travel arrangements, and client billing, including invoice and expense processing.
• Maintain accurate records in document management systems and assist with business development and client reporting data entry.
• Support team workflow by tracking delegated work, managing external appointments, and escalating matters that fall outside the scope of responsibility.

About you

• Ideally, you'll have At least 3+ years' experience as a Legal Secretary
• Experience in litigation, client billing, and client services is essential
• Proficiency with Elite 3E and iManage is preferred
• Skilled in managing correspondence and accurately transcribing dictation
• Well-organised and methodical approach to work

Benefits

• Join a close-knit team within a global law firm
• Enjoy a sociable office environment
• Benefit from a generous annual leave allowance
• Take advantage of our wellbeing day and dedicated volunteering hours
• Participate in our employee referral scheme

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.