Production Coordinator (Freelance)

About WPP Production

We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

This is a freelance engagement from 12th June to 24th July. 

Role Summary: The role involves managing administrative and financial tasks related to production projects, vendor management, talent usage, and payments. The individual will collaborate with internal teams, suppliers, and clients to ensure smooth project execution while adhering to client guidelines and timelines. Strong organizational skills, attention to detail, and the ability to handle multiple tasks are essential for success in this position.

Key Responsibilities:

Admin and Finance Matters:

• Setting up vendors for project-related activities
• Preparing project cost estimates/quotations and purchase orders
• Ensuring cost clearance with the Unilever RAP team
• Updating monthly revenue reports
• Addressing general administrative and financial matters
• Following up frequently with Finance and Accounts Servicing teams to obtain client DOs before issuing purchase orders to suppliers
• Providing support to teams on client guidelines and processes
• Assisting Producers with PPM meetings and production decks
• Organizing and archiving project-related financial records
• Managing multiple tasks and projects simultaneously

Talent Usage Extension / Talent Payments:

• Reaching out to suppliers to obtain quotations based on required usage types and specifications
• Conducting due diligence checks on received quotes, including verifying amounts, tax details, and usage specifications
• Sharing total costs with the Accounts Servicing team and awaiting confirmation for further steps
• Retrieving archived Master quotes and sharing them along with new quotes with the Unilever RAP team
• Communicating client feedback to suppliers and negotiating cost reductions when necessary
• Managing administrative and financial aspects of talent usage, including generating cost estimates for client DOs, creating purchase orders, and ensuring timely supplier payments

Requirements:

• Diploma in Marketing/ Production or a related field is preferred
• Prior experience in administrative and financial roles, especially in production or media-related industries
• Familiarity with vendor management and procurement processes
• Strong organisational and multitasking abilities
• Excellent communication and negotiation skills
• Proficiency in financial reporting and record-keeping
• Attention to detail and accuracy in handling financial data
• Ability to work collaboratively with cross-functional teams
• Ability to meet deadlines in a fast-paced environment
• Proactive approach to problem-solving and follow-ups

#LI-DNP

Why work here: 
At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.

Inclusion and Impact 
WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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