Executive Assistant 

Role Purpose

Provide proactive, high-quality administrative and coordination support to the Management Board Member, ensuring smooth functioning of the office, effective stakeholder management, and timely execution of priorities.

Key Responsibilities

• Calendar & Operations Management: Manage complex calendars, meetings, and day-to-day office operations.
• Stakeholder Management: Act as a key interface between the Management Board Member, clients, internal teams, and external stakeholders.
• Coordination & Governance: Plan and coordinate review meetings, track deliverables, and ensure timely inputs and follow-ups.
• Project Support: Support organization-wide initiatives and special projects on behalf of the Management Board Member's office.
• Executive Engagements: Manage high-profile visits, leadership meetings, and official engagements end-to-end.
• Approvals & Administration: Facilitate timely finance, procurement, and travel approvals.
• Communication & Representation: Ensure professional communication and represent the office with high standards of integrity and confidentiality.

Qualifications & Experience

• Proven experience as Executive Assistant / Personal Assistant supporting senior leadership.
• Strong communication skills (written & verbal).
• Excellent organizational, planning, and multitasking abilities.
• Proficiency in calendar management tools and MS Office (Advanced PowerPoint - mandatory).
• Strong stakeholder management and networking capability.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work under dynamic priorities and tight timelines.
• Flexibility to align with leadership schedules and urgent requirements.

100240 | Project Management | Professional | Non-Executive | Allianz Services | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 

 

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. 

 

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. 

 

Great to have you on board. Let's care for tomorrow.