Your mission: 

As HR administrator, you will provide high-quality operational support across Europe, ensuring accurate, timely and compliant administration throughout the employee lifecycle. This role combines People Operations responsibilities with People Function purchase order and invoice administration.

Working closely with the People Operations, Payroll, and Accounts Payable teams, you will support employee lifecycle processes, maintain data accuracy and help ensure an efficient and compliant people service experience.

What you will do: 

People Operations Administration:

• Deliver hire-to-retire employee lifecycle transactions and maintain accurate employee data within HR systems, including updates, validations and corrections.
• Prepare employee documentation, including contracts, amendments, confirmation letters and other employment-related documents.
• Collaborate with Payroll and People Services teams to ensure smooth process execution and resolve employee data queries.
• Respond to employee and manager queries related to standard people processes, escalating complex cases where appropriate.
• Support monthly payroll preparation and data validation activities.
• Perform validation checks, data reconciliations and support audit activities, including J-SOX compliance requirements.
• Contribute to continuous improvement initiatives by identifying process efficiencies and opportunities for standardization.

Purchase Order & HR Invoice Administration:

• Create, maintain and monitor Non-Trade Purchase Orders (NTPOs) for People function activities and vendors.
• Process and track HR-related invoices, ensuring accuracy, completeness, and timely submission for payment.
• Support People Service, Payroll and Accounts Payable teams to resolve purchase order and invoice-related queries.
• Maintain accurate records and audit trails in line with company policies and compliance requirements. 

What we ask for: 

• Previous experience in HR Administration, People Operations, Business Support, or a similar administrative role preferably in a shared services environment; training will be provided.
• Strong attention to detail and accuracy in data entry and document preparation.
• Understanding of employee lifecycle processes and HR data management principles.
• Ability to follow structured processes, manage deadlines and escalate appropriately.
• Experience processing purchase orders, invoices or other financial administration activities is an advantage.
• Experience using HR systems; knowledge of SAP SuccessFactors and/or SAP would be considered a strong advantage.
• Good MS Excel skills.
• Good communication skills and ability to interact with colleagues, managers and employees professionally.
• Fluent English skills (spoken and written) to communicate with colleagues in Europe.

We are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.

What we offer: 

Monthly salary 1400 - 1650 EUR gross (The final offer will be based on the candidate’s assessed skills, knowledge and experience.) 

Benefits:  

• Annual bonus.
• Health insurance. 
• Hybrid working module (3+2). 
• Wellness/Recognition programs. 
• Development programs. 
• Eye care. 

Our heritage  

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.

Epson is an equal opportunity employer. We celebrate diversity and are dedicated to fostering an inclusive environment for all employees. We actively encourage applications from individuals of all protected characteristics and are committed to providing any necessary accommodations during the application and assessment process, as well as upon joining our team.

If you require additional assistance for your application or wheelchair access to our facilities, please email [email protected]. A member of our team will be happy to assist you.