Result of Service

The incumbent will work in close collaboration with programme, operations and project teams to contribute to the achievement of project objectives and organizational priorities.

Work Location

São Paulo (SP), Brazil

Expected duration

Nine (9) months

Duties and Responsibilities

Background The main mandate of the United Nations Human Settlements Programme (UN-Habitat) is to promote sustainable development of human settlements and policies conducive to adequate housing for all. Within this framework, UN-Habitat supports central and state governments, as well as local authorities and other partners for the implementation of the Habitat Agenda, the 2030 Agenda with the Sustainable Development Goals and the New Urban Agenda. UN-Habitat helps the urban poor by transforming cities into safer, more inclusive, compact, integrated, resilient and connected places with better opportunities where everyone can live with dignity. It works with organizations at every level, including all spheres of government, civil society, and the private sector to help build, manage, plan, and finance sustainable urban development. The Regional Office for Latin American and the Caribbean – ROLAC – is based in Rio de Janeiro, Brazil. The Agency puts emphasis on developing and managing activities in the host country. Indeed, for the past years, UN-Habitat has expanded its portfolio in Brazil by working with the three tiers of government to support the formulation and implementation of more effective, sustainable, participative, and socially fairer urban economic, social, and environmental policies. UN-Habitat, the São Paulo Council of Architecture and Urbanism (Conselho de Arquitetura e Urbanismo de São Paulo - CAU/SP) and the Brazilian Cooperation Agency (ABC) are implementing the project “Building capacity and connections in Technical Assistance for Social Housing (ATHIS - Assistência Técnica de Habitação de Interesse Social)”, also known as ATHIS Network, with the objective of equipping professionals with the necessary skills to reduce the gap between policy and practice of ATHIS, ensuring that municipalities and institutions have the technical knowledge to implement sustainable and equitable housing solutions. Within the project’s activities is foreseen the planning, management and execution of a Forum on Technical Assistance for Social Housing (ATHIS), promoting South-South cooperation and knowledge exchange among professionals, communities, and government representatives from the Global South. The Forum is expected to take place in the city of São Paulo, in December 2026. It will run over two days, with an estimated audience of up to 1,000 people, followed by a third day dedicated to field visits to pre-selected ATHIS projects, limited to 100 participants. To properly implement the above-mentioned project, a Logistics Coordination Consultant is required. Report to UN-Habitat Manager The consultant reports to the Head of Brazil Office, who will evaluate him/her. Responsibilities The consultant will contribute to the implementation of the project, and its activities, with the following responsibilities: a) Work under the functional coordination of the Senior Event Coordinator and contribute to the delivery of the event’s logistics and operational requirements in accordance with the approved Work Plan, ensuring that deadlines, specifications and agreed service levels are met. b) Coordinate and oversee the procurement and delivery of materials, equipment, and services required for the event, including, but not limited to, venue-related services, infrastructure, setup, security and transportation. c) Coordinate and oversee hospitality, catering, transportation, security and other event logistics throughout the planning, pre-production and execution phases, ensuring that the required services are in place and that appropriate contingency arrangements are developed and implemented. d) Contribute to the recruitment and coordination of the event logistics crew, liaising with service providers and suppliers to ensure that required personnel, services and operational resources are available and in place according to the approved schedule. e) Coordinate participant circulation and access arrangements, including entrances, exits and internal flows, in accordance with the approved Work Plan, applicable fire safety regulations and other relevant requirements, including security measures established in coordination with UNDSS. f) Coordinate and oversee transportation arrangements for participants, speakers and other relevant stakeholders, ensuring that services are aligned with the accreditation or registration system, event agenda and approved schedules. g) Develop and coordinate contingency arrangements for critical utilities and infrastructure, including power and water supply, electrical distribution and internet connectivity across the event site, in coordination with the relevant technical and production teams. h) Conduct and participate in on-site logistics and operational visits as required, including guided tours with the UN-Habitat team and project partners. i) Document and report on logistics and operational activities, issues and deliverables, as required and within agreed deadlines. j) Attend meetings and conferences promoted by UN-Habitat and the project’s partners as requested. k) Have compliance with UN-Habitat quality standards and project requirements, ensuring consistency with institutional guidelines, methodologies and expected outcomes. l) Develop reports following ABNT guidelines, ensuring alignment with UN-Habitat’s quality standards and project requirements. m) Ensure the adoption of ethical principles in the course of the consultancy, particularly regarding active listening, respect for diversity and the promotion of safe, inclusive and participatory learning environment. n) Perform any other duties assigned by the supervisor, consistent with the functions of the position. The consultant will be responsible for completing all courses and training activities that are indicated to him/her by his/her supervisor. The security course BSAFE, from UNDSS, is required to be accredited during the first month of employment. The consultant will be responsible for his/her own security, so the person should get familiarized with United Nations security mechanisms and comply with them according to the Framework of Accountability for the United Nations Security Management System. Outputs/Work Assignment The consultant shall contribute to the implementation of the project, according to the stated responsibilities and the delivery of the following products: Product 1 – Work Plan Description: Product 1 must contain: (i) all deliverables and activities scheduled for the completion of responsibilities; (ii) timeline, milestones, and deadlines; (iii) tools, materials, and resources required; (iv) required missions, site visits, or fieldwork activities; (v) logistics arrangements and requirements. Expected delivery date: 7 days after signing the contract. Product 2 – Audiovisual Plan Description: Product 2 must contain: (i) overview and objectives; (ii) requirements by space; (iii) requirements by activity; (iv) round system plan; (v) video, projection and display plan; (vi) lighting plan; (vii) recording, streaming and documentation; (viii) connectivity and network requirements; (ix) hybrid and remote participation requirements; (x) equipment and technical resources matrix; (xi) technical personnel requirements; (xii) testing and technical readiness requirements; (xiii) technical contingencies. Expected delivery date: 15 days after signing the contract. Product 3 – Guest Logistics Support and Coordination Plan Description: Product 3 must contain: (i) guest list and registration; (ii) guest arrival arrangements; (iii) guest departure arrangements; (iv) accommodation detailed information; (v) individual requirements; (vi) guest support arrangements; (vii) responsible focal points; (viii) contact information and channels; (ix) schedule and follow-up; (x) coordination interfaces. Expected delivery date: 30 days after signing the contract. Product 4 – Access, Circulation and Logistical Security Plan Description: Product 4 must contain: (i) entry and exit points; (ii) internal circulation; (iii) parking and drop-off areas; (iv) access control; (v) support and access to information points; (vi) security interface and coordination; (vii) credentialing interface; (viii) emergency access; (ix) operational contacts. Expected delivery date: 45 days after signing the contract. Product 5 – Event Accessibility Plan for People with Disabilities and Reduced Mobility Description: Product 5 must contain: (i) accessible routes; (ii) access points; (iii) ramps and elevators; (iv) priority access and use; (v) accessible facilities; (vi) signage and orientation; (vii) accessibility maps; (viii) mobility support; (ix) staff and support arrangements; (x) accessibility coordination; (xi) accessibility checks. Expected delivery date: 45 days after signing the contract. Product 6 – Field Visits Logistics Plan Description: Product 6 must contain: (i) overview and objectives; (ii) participant organization; (iii) group allocation; (iv) itineraries; (v) schedule; (vi) meeting points; (vii) operational contacts; (viii) transportation interface and coordination; (ix) accessibility; (x) participant support; (xi) communication procedures; (xii) contingency arrangements; (xiii) safety and security standards. Expected delivery date: 60 days after signing the contract. Product 7 – Final Logistics Report Description: Product 7 must contain: (i) summary of logistical activities; (ii) guest support; (iii) access and circulation; (iv) accessibility; (v) field visits; (vi) transportation; (vii) operational occurrences; (viii) solutions and corrective actions; (ix) results; (x) lessons learned and recommendations. Expected delivery date: 70 days after signing the contract.

Qualifications/special skills

Education Required: • Bachelor’s degree in Administration, Logistics, Cultural Production, Event Production, Production Engineering or related fields is required. • A postgraduate degree (Stricto Sensu) in the field of Internacional Relations, Administration, Logistics, Event management or related fields is required, or additional seven (7) years of relevant experience to the post, beyond the requirement. Work experience • A minimum of fifteen (15) years of progressively professional experience in event logistics and operations is required. • Experience in planning, organizing and managing logistics for large-scale events in Brazil is required. • Experience coordinating with suppliers, service providers and operational teams is required. • Professional and/or academic experience in areas related to social and sustainable development and environmental sustainability is desirable. • Previous experience working in the United Nations is desirable. Skills • Strong event logistics and operational coordination skills are required. • Strong organizational, problem-solving and contingency management skills are required. • Good computer skills in Windows and Office packages and Web search engines are required. • Good handling of technological tools and use of software and online platforms is required. • Good knowledge of project management methodologies is desirable. • Excellent internal and public-facing communications skills are desirable. Competencies • Professionalism: Experience working in an inter-institutional environment, project management, monitoring-evaluation; approaches and strategies regarding good urban governance and local and regional development. • Planning and organization: Professional approach to work, strong sense of responsibility, operate with minimal supervision; proven organizational skills and ability to manage a workload efficiently and within set deadlines. • Communication: Ability to write clearly and effectively; listen to others, interpret messages correctly and respond appropriately; show openness in information sharing and keep everyone informed; solid abstract reasoning skills together with a proven capacity to write documents for diverse audiences. • Teamwork: Ability to work with teams, demonstrate leadership, conflict management and consensus facilitation skills; ability to work in a multicultural and multi-ethnic environment, and to respect diversity; sensitivity to the main streaming of vulnerability; willingness and ability to work in difficult environments. Knowledge Management • Contribute to the documentation, organization and dissemination of relevant technical knowledge and lessons learned related to the assignment. • Support the preparation of tools, templates and reference materials that facilitate that effective project implementation. • Ensure information, records and documentation produced under the assignment are properly organized and made available to authorized personnel. • Promote knowledge-sharing and collaboration among project teams while ensuring compliance with applicable confidentiality and data protection requirements.

Languages

• English and French are the working languages of the United Nations Secretariat, and Spanish is the working language of the Regional Office. • For the post advertised, fluency in Portuguese is required. Working knowledge in English is desirable.

Additional Information

Travel details: Not Applicable. Remuneration Remuneration is determined in accordance with the applicable UNOPS Local ICA or UNDP’s salary scale and the level established through the official classification process. The consultant will receive a total amount of BRL: 135.000,00, according to the following schedule: • Payment 1: Upon delivery and approval of Product 1 and 2 (BRL: 50.000,00) • Payment 2: Upon delivery and approval of Product 3, 4 and 5 (BRL: 35.000,00) • Payment 3: Upon delivery and approval of Product 6 and 7 (BRL: 50.000,00) Notes Appointment against this post is on local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply.  The extension of this contract is subject to availability of funds and/or performance. Any contract extension is not automatic.   It is required for all the curricular information to be inserted in the system, which may take a few hours.    All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.  Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira:    • Cover memo (maximum 1 page)  • Educational Background (incl. dates)  • Professional Experience (assignments, tasks, achievements, duration by years/ months)  • Expertise and preferences regarding location of potential assignments  • Languages (proficiency level in all languages, including mother tongue) • Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships and part-time work count as 50%. In addition to it, note experience not relevant to the position will not be considered.   All applications should be submitted to: Inspira    UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning people or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: [email protected].