A few simple accessibility tips we can all learn

Accessibility is more than a buzzword—it’s about making sure everyone, regardless of ability, can fully engage with the world around them. In the workplace, creating an accessible environment benefits everyone, not just people with disabilities. Small changes can make a big difference in ensuring inclusivity.

Here are a few simple accessibility tips we can all adopt, whether we’re designing a presentation, setting up a meeting, or sharing information.

1. Use Clear, Readable Language
Clarity matters. When crafting emails, presentations, or reports, aim for language that’s straightforward and jargon-free. This isn’t about dumbing things down; it’s about making communication easy for everyone to understand. Shorter sentences, active voice, and bullet points are great tools for improving readability.

Also, avoid assuming prior knowledge. For example, if you’re referencing technical terms, include a brief explanation. This approach helps not only those with cognitive disabilities but also anyone who may be unfamiliar with the subject.

2. Make Visual Content Accessible
Not everyone can see visual content the same way. Simple adjustments can ensure your visuals are inclusive:
- Use high-contrast colors to make text easier to read against backgrounds.
- Avoid relying on color alone to convey meaning. For example, instead of saying “click the green button,” pair it with an icon or label.
- Add alt text (short, descriptive text) to images. This allows screen readers to explain visuals to those who are blind or have low vision.
- For presentations, make sure slides are clear, uncluttered, and large enough to be read from the back of the room—or on a small screen during virtual meetings.

3. Be Mindful of Audio Content
Videos and audio recordings should be accessible to everyone. Providing captions for videos benefits people who are deaf or hard of hearing, but it also helps viewers in noisy environments or those who prefer to watch on mute. Similarly, transcripts of audio content make information more widely available.

When hosting meetings, remember to speak clearly, and ensure everyone has a chance to contribute. If someone uses a sign language interpreter, leave pauses to allow the interpreter to relay the message.

4. Design Documents for Accessibility
Creating accessible documents is easier than you think. Use headings, lists, and proper formatting tools so that screen readers can navigate your content effectively. Instead of saying “click here,” use descriptive links like “download the report” so the purpose is clear.

In Excel or tables, include headers for rows and columns to make data easier to understand for people using assistive technology.

5. Think About Physical Accessibility
Physical spaces matter too. Arrange meeting rooms to allow enough space for wheelchairs, and consider providing adjustable desks or ergonomic furniture. During in-person events, always make sure venues are equipped with ramps, elevators, and accessible restrooms.

Final Thoughts
Accessibility isn’t just a responsibility—it’s an opportunity to connect with more people, build trust, and demonstrate empathy. By adopting these simple tips, we can all contribute to a more inclusive workplace and community.

Remember, accessibility isn’t about perfection; it’s about progress. Start small, stay mindful, and you’ll be surprised at the positive impact these changes can have.